Archibus Overview Prezi

We put together the deck below utilizing PREZI, a tool used for creating presentations that are more interactive than your standard Powerpoint. Check it out to gain a better understanding of everything Archibus FM has to offer as a facility management software program. We hope this overview is helpful and gives you a clearer picture of how Archibus works.

By |December 11th, 2013|Categories: Blog||0 Comments

Purchasing Law Enforcement Software – 101 Part 2

Last article we looked at the basic features and the software considerations for JMS and RMS software, this month we are going to get a little more into the nuts and bolts of the software purchase. Let’s recap:

• You know you need the software

• You have identified your agencies needs

• You have top level support for the purchase

• You have properly vetted the vendors

• You have a clear idea what separates vendor “A” from Vendor “B”

Well, at least you are shooting 80%, except for that little bit about having total support from the top for the purchase, which actually puts you at 60% and you probably have no idea what puts one vendor ahead of another, so that really means you are sitting at 40% and who really quantified your agency needs? So I guess that really puts us at “You know you need the software?” This is the point that you have to realize that you need more than competent software, what you actually need is a company that will act more as a business partner and uniquely positioned to understand the issues facing modern law enforcement agencies.

One of the first requirements is that the company must be capable of writing the software, with sufficient industry experience and programming knowledge to perform the task. Let’s face it any programmer can write software, but the issue becomes can they write it so that it is user friendly and useful? On top of that, even if it is useful and easy to use will it fit the requirements for that agency and the agencies they report their information to?

Jail management must fit the regulations set by the state commission on jail standards and the incident […]

By |September 6th, 2013|Categories: Blog||0 Comments

The Cost of Non-Compliance

What does the word compliance mean to you; what thought or vision does it bring to your mind? If it only instills the vision of a cheesy 2012 low budget film (based on a true story, of course) or the ghosts of George Orwell and Animal Farm, then you might need a refresher course.

First off, what kind of compliance are we talking about? Well for the course of this article lets concentrate on compliance with federal government; state government; county government; municipal government; even company regulations which is usually enough to make the most pedantic of us want to scream! How many times have you wanted to purchase some office supplies or equipment and be faced with the almost insurmountable task of filling out forms in duplicate; triplicate; and multiplicate (it might sound like I just made that up, but it’s a real word, go ahead Google it!), just so you can get a new computer monitor?

Then even should you get that magical new 24 inch LED display, guess what? Now you have to go through an even more complicated procedure to get rid of your old display. If we are to believe the industry there are enough carcinogens and heavy metals in the average computer screen, that should the contents of even one ever be released into the atmosphere it would make the Black Death look trifling by comparison!

And heaven forbid that one of those new pig tailed incandescent light bulbs burn out! To tell you the truth I’m still not sure if anyone can legally throw those bulbs away, ever! And let’s not even talk about the toxic cleanup required by a Class 1 Biohazard team should one of those marvels break […]

By |August 14th, 2013|Categories: Blog||0 Comments

Purchasing Law Enforcement Software 101

This is the first entry in a bi-monthly series of articles which will explore the ever expanding world of law enforcement software applications and more importantly break it down to the essentials to explain what it is, how it works, why you need it and how you can gain access to it.  To get us started we are going to explore the background essentials of a simple Jail Management application and how it can make your department more efficient and risk adverse.

 

Just a scant couple of decades ago the local Sheriff Office Jail Management System consisted of a big “Red Book” where the names of the inmates were written in by hand, and their sentencing calculated by looking at the calendar and manually counting up the number of days.  In fact, some of you reading this article might still fill in the book and keep it open in the booking area because your Sheriff, “…just don’t really trust that new-fangled ‘puter  system.”  Perhaps sadly, probably thankfully, those days of “Mayberry Jail Management” are passing us by.  Today, even the most isolated Sheriff Office knows the difference between a Bite and a Byte, and that a modern facility must have a reliable method to track and keep a record of all their inmates.

 

The modern Sheriff Office must know how to track and record all the information happening in their jails.  When an inmate was booked; when is he to be released; does he have any medical conditions; how much money did he have; when is he due in court; is he a gang member?  There are many reasons to storehouse this data, prisoner safety; medical malfeasance; officer or jailer misconduct or neglect; the list seems endless.  […]

By |July 30th, 2013|Categories: Blog||0 Comments

The Best CAFM Software

The task of finding a facility management solution for an organization can be very difficult in large facilities that require many different features from their software. With so many options out there that all preach the same things, it can be hard to distinguish one from the next. To ease the challenge of finding the best CAFM software, I have compiled a list of features that any facility management software should include in some form or another, and I have explained what each of these features are capable of doing.

Maintenance Management 

 

 

All facility management solutions will offer some kind of maintenance software application. At the very least, they should have work a order application, or a work order tracking application, which allows your organization to create and track work orders for maintenance activities. However, your company will want to look for more specific applications such as facility condition management, which allows your organization to evaluate the condition of your company’s buildings, or preventative maintenance, which automates maintenance tasks. Applications like this may fall under CMMS, which is similar, but offers even more sophisticated maintenance applications than what is normally found in facilities management software.

Asset Management

 

 

An asset management software application tracks and manages your company’s assets. It helps your organization keep track of where assets are located, which department uses them, how often they are used, and when they need to be repaired or replaced. This includes but is not limited to artwork, furniture, IT infrastructure, and lab equipment. By storing the information in one place, your company will be able to keep more reliable and up to date information about assets and expenses. It will also help your organization understand how to optimize the use and placement of assets […]

By |May 22nd, 2013|Categories: Blog||0 Comments

Top 10 Reasons to Implement a TIFM

A Total Infrastructure and Facilities Management Solution (TIFM) is a comprehensive, integrated set of solutions that tie people, processes, and physical assets together to form the core of a more productive organization. These are the top ten reasons to implement a TIFM:

10. Increase your visibility in the organization and collaborate with all other areas of the organization to increase overall stakeholder value.

9. Visualize your facilities and infrastructure and speed the flow of accurate, graphical knowledge across your organization by using the TIFM’s simultaneous, bi-directional updating of drawings and database.

8. Quickly generate accurate reports and satisfy both internal and external reporting requirements by linking drawings of your facilities and infrastructure to a database to easily present information about space, assets and personnel.

7. Increase your staff’s productivity by decreasing time spent on mundane tasks that drain your staffs energy, and virtually eliminate the task of maintaining multiple databases.

6. Seamlessly exchange information with other departments in the organization, and access data from diverse applications, systems, and locations.

5. Enable strategic decision making with a simple method of evaluating your current physical asset portfolio and forecast future needs.

4. Improve operational efficiency by maintaining one centralized repository of facilities and repository information. This will allow you to reduce redundancy and increase the consistency and accuracy of information, and will also let you leverage existing information instead of recreating it.

3. Track and manage your assets more effectively by giving you access to details on space and asset usage, ownership, equipment statistics, supply inventories and condition assessments, and will also allow you to allocate resources according to the organization’s needs.

2. Gain a more accurate inventory of resources with the TIFM which will allow you to avoid buying or leasing new space, equipment and other physical assets, and will enable you to find out where you can save money by reallocating […]

By |May 21st, 2013|Categories: Blog||0 Comments

What is Facilities Management?

As defined by The International Management Association, facility management is the “practice of coordinating the physical workplace with the people and work of the organization.” This includes, but is not limited to portfolio forecasting, equipment maintenance, and space planning. Facility Management software supports these activities and has applications for managing assets, maintenance records, real estate portfolios, and space. A well implemented system will help companies cut costs from maintaining their facilities, improve flow of information across departments, and boost the efficiency of operations.

Facilities encompass everything necessary for an organization to operate that are not the products or services themselves. This includes property, buildings, utility equipment, interior fit-outs, office furniture, and communication devices. What this means is that facility management includes multiple activities to ensure functionality of the built environment by integrating people, places, processes, and technology.

How old is facilities management?

Facility management emerged in the early 1980’s in recognition of the value offered through the management of all support activities and their importance that they have in support of the core organizational activities. Recently, software developments have allowed for computer aided facility management which manages all support through information technology.

How can I benefit?

Facility management, operation, and maintenance are the largest overhead costs, the greatest influence on customers, and make up 80% of the whole life cost of any development or asset. All of these non-core activities will be transferred to facility management software to be dealt with. This could eventually introduce innovation to improve standards, improve the client’s main activities, and protect associated investments. Facility Management at the beginning of the design process will add value by generating cost savings throughout the life of the project.

What makes facilities services and facilities management different?

Facilities services are […]

By |May 21st, 2013|Categories: Blog||0 Comments

CAFM Buying 101: A Primer

If you’re like me when all these new smartphones come out, you know that you want one, right? I mean we hear about all the great features that they tell us we need and want, but just how much better is it than the two year old phone you already have in your hands? Can it take better pictures, can I text faster, can it update my social media faster . . . And oh, by the way, can I actually hear the person on the other end of the line without buying a $100 earpiece?

If it ever took you four hours to go over the decision tree on getting a new phone, wait until you decide that you finally need that facility management software that everyone else seems to be getting. Just like a new phone, how can you pick the best software that is suited for your company? Remember, new phones come out every six months, but this is a purchase that your company will use for years to come.

Computer-Aided Facility Management (CAFM)

Let’s look at what CAFM actually does. In the broadest sense, CAFM should allow you to maximize the stewardship of your organization’s assets. This is not just knowing how much they are, as any competent product can tell you the hard dollar cost of your assets, or how much of the organization’s capital is left in the fiscal year. Instead, a great CAFM system should also tell you how efficiently assets are being utilized, whether your organization can compete better, and how your return on investment can be improved. In other words, are you using your assets in the most efficient way possible and are you getting any value-added benefits […]

By |May 21st, 2013|Categories: Blog||0 Comments